Billing Job Opening in Palakkad

As a Billing Clerk, you will be responsible for processing invoices, managing billing records, and ensuring accurate and timely billing for products or services provided by the organization. Your role involves generating invoices, verifying billing information, and resolving billing discrepancies to facilitate smooth financial transactions. The ideal candidate will have strong attention to detail, numerical accuracy, and proficiency in accounting software. Key Responsibilities: Invoice Generation: Generate invoices for products sold or services rendered based on sales orders, contracts, or service agreements. Ensure accuracy and completeness of billing information, including item descriptions, quantities, prices, and discounts. Billing Verification and Validation: Verify billing data against sales records, purchase orders, and contracts to ensure accuracy and completeness. Validate billing information, such as billing addresses, payment terms, and tax calculations, to ensure compliance with customer requirements and company policies. Billing Documentation and Recordkeeping: Maintain organized billing records, including invoices, billing statements, and payment receipts, in both physical and electronic formats. Ensure proper documentation and filing of billing-related documents for reference, audit, and reconciliation purposes. Customer Billing Queries and Disputes: Respond to customer inquiries, requests, and billing disputes in a timely and professional manner. Investigate billing discrepancies, resolve issues, and escalate complex matters to the appropriate department or supervisor as needed. Billing Process Improvement: Identify opportunities to streamline billing processes, improve efficiency, and enhance accuracy in billing operations. Collaborate with cross-functional teams, such as sales, finance, and customer service, to implement process improvements and best practices. Financial Reporting and Analysis: Assist in preparing financial reports, statements, and analyses related to billing activities, revenue recognition, and accounts receivable. Provide support to the finance department in reconciling billing accounts, aging reports, and outstanding balances. Qualifications and Skills: High school diploma or equivalent qualification; additional certification or training in accounting or billing is a plus. Proven experience as a Billing Clerk, Billing Specialist, or similar role, preferably in a retail, healthcare, or service industry setting. Strong numerical aptitude and attention to detail, with the ability to accurately calculate figures and perform data entry. Proficiency in accounting software and billing systems, such as QuickBooks, SAP, or Oracle Financials. Excellent communication skills, both verbal and written, with the ability to interact professionally with customers and colleagues. Ability to work independently with minimal supervision, prioritize tasks, and meet deadlines in a fast-paced environment. Knowledge of billing regulations, taxation, and compliance requirements is desirable. Additional Information: This position may involve occasional overtime or weekend work, especially during month-end or peak billing periods. Training may be provided on company-specific billing systems, processes, and procedures.