Office Staff Job Opening in Kollam

Overview: Office Staff members are essential to the smooth functioning of an office environment. They undertake various administrative tasks to ensure efficient operations and support the needs of the organization. This role requires a blend of organizational skills, communication abilities, and attention to detail to handle diverse responsibilities effectively. Responsibilities: Reception Duties: Greet visitors and direct them to the appropriate person or department. Answer incoming calls, take messages, and transfer calls to the relevant staff. Manage the front desk area, ensuring cleanliness and organization. Administrative Support: Assist in administrative tasks such as typing, filing, photocopying, and scanning documents. Handle incoming and outgoing mail and deliveries. Maintain office supplies inventory and reorder supplies as needed. Schedule appointments and meetings, and manage calendars for office personnel. Data Entry and Record Keeping: Enter data accurately into databases, spreadsheets, and other digital systems. Maintain and update records, including employee records, client information, and inventory lists. Ensure data confidentiality and integrity. Communication and Correspondence: Respond to inquiries via email, phone, or in-person courteously and professionally. Draft and proofread correspondence, memos, and reports. Coordinate communication between departments and external parties. Support for Events and Meetings: Assist in planning and organizing office events, meetings, and conferences. Arrange logistics such as room setup, catering, and audiovisual equipment. Compile meeting materials and take meeting minutes as required. Technical Support: Provide basic technical support for office equipment such as printers, copiers, and telephones. Troubleshoot minor technical issues and escalate complex problems to the IT department. Miscellaneous Tasks: Perform general clerical duties as needed to support the office team. Collaborate with colleagues to accomplish organizational goals and projects. Adhere to company policies and procedures, maintaining professionalism at all times. Qualifications: High school diploma or equivalent; additional education or certification in office administration is a plus. Proven experience in an office environment or similar role.