Spare Parts Incharge Job Opening in Vadakara

As a Spare Parts Incharge, you would be responsible for overseeing the inventory, procurement, storage, and distribution of spare parts used in automotive repairs and maintenance. Here's a detailed job description for this role: Job Responsibilities: Inventory Management: Maintain accurate records of spare parts inventory, including stock levels, reorder points, and usage patterns. Conduct regular inventory audits to reconcile discrepancies, identify shortages or excess stock, and ensure optimal inventory levels. Procurement: Source spare parts from authorized suppliers, manufacturers, or distributors, ensuring timely procurement and delivery. Negotiate pricing, terms, and discounts with suppliers to obtain the best value for the organization. Quality Assurance: Verify the quality and authenticity of spare parts received from suppliers, inspecting for defects, damages, or discrepancies. Reject or return substandard parts and work with suppliers to resolve quality issues promptly. Storage and Organization: Ensure proper storage and organization of spare parts in designated storage areas, warehouses, or shelves. Implement inventory management systems and labeling protocols to facilitate easy identification, retrieval, and tracking of parts. Stock Replenishment: Monitor stock levels and initiate replenishment orders for fast-moving and critical spare parts to prevent stockouts and minimize disruptions to operations. Forecast demand based on historical data, sales trends, and upcoming projects. Distribution and Dispatch: Coordinate the distribution and dispatch of spare parts to service technicians, mechanics, and other end users as per their requirements. Ensure accurate picking, packing, and shipping of parts to minimize errors and delays. Documentation and Reporting: Maintain detailed records of spare parts transactions, including receipts, issuances, returns, and adjustments. Prepare reports on inventory levels, stock movements, and procurement activities for management review and analysis. Vendor Management: Cultivate strong relationships with spare parts suppliers and vendors, communicating regularly to discuss product availability, pricing updates, and delivery schedules. Address any issues or concerns raised by suppliers promptly and professionally. Cost Control: Monitor expenses related to spare parts procurement, storage, and distribution, identifying cost-saving opportunities and implementing measures to reduce overheads and improve profitability. Compliance and Safety: Ensure compliance with relevant regulations, standards, and safety guidelines governing the storage, handling, and disposal of spare parts. Implement measures to safeguard inventory against theft, damage, or loss. Qualifications: Automotive Knowledge: Understanding of automotive systems, components, and parts used in vehicle repairs and maintenance. Knowledge of part numbers, specifications, and compatibility is beneficial. Inventory Management Skills: Proficiency in inventory control techniques, such as ABC analysis, FIFO/LIFO inventory methods, and inventory optimization strategies. Experience with inventory management software is preferred. Procurement Experience: Demonstrated experience in sourcing and procuring spare parts from suppliers, negotiating contracts, and managing vendor relationships. Familiarity with procurement processes and procedures is essential. Organizational Skills: Strong organizational and multitasking abilities to manage spare parts inventory, prioritize tasks, and meet deadlines in a fast-paced environment. Attention to Detail: Keen attention to detail in maintaining accurate inventory records, inspecting parts for quality and authenticity, and ensuring compliance with specifications and standards. Communication Skills: Effective communication skills to interact with suppliers, vendors, internal stakeholders, and customers. Ability to convey information clearly and concisely, both verbally and in writing. Problem-Solving Skills: Analytical thinking and problem-solving abilities to resolve inventory discrepancies, address supply chain issues, and implement corrective actions. Computer Proficiency: Proficiency in computer software applications, including inventory management systems, spreadsheets, and databases. Familiarity with ERP systems is advantageous. Teamwork: Ability to collaborate effectively with colleagues in other departments, such as purchasing, logistics, and maintenance, to ensure smooth operations and customer satisfaction. Customer Focus: Commitment to meeting customer needs and delivering high-quality spare parts in a timely and efficient manner.