Billing Staff Job Opening in Kollam

Overview: The Billing Staff plays a critical role in the efficient operation of the textiles department, ensuring accurate invoicing, timely payments, and smooth financial transactions. This role requires meticulous attention to detail, strong organizational skills, and proficiency in financial software and systems. Responsibilities: Invoicing: Generate invoices accurately and promptly for products and services provided to clients. Ensure that all relevant information such as quantity, price, and terms are correctly reflected on the invoices. Billing Queries: Address any billing queries or discrepancies promptly and efficiently. Liaise with clients or internal departments to resolve issues and ensure customer satisfaction. Payment Processing: Receive and process payments from clients via various methods including checks, electronic transfers, and credit card payments. Record payments accurately in the system and reconcile accounts accordingly. Record Keeping: Maintain detailed and organized records of invoices, payments, and financial transactions. Ensure that all documentation is filed appropriately and readily accessible for auditing purposes. Account Reconciliation: Reconcile billing statements with accounts receivable ledger to ensure accuracy. Investigate and resolve any discrepancies between invoices and payments. Reporting: Prepare regular reports on billing activities, outstanding invoices, and payment status. Provide insights and analysis to management to facilitate decision-making and improve billing processes. Communication: Communicate effectively with internal stakeholders such as sales teams, customer service, and finance department to streamline billing processes and address any issues promptly. Compliance: Adhere to company policies and procedures regarding billing practices, data protection, and financial regulations. Ensure compliance with relevant laws and regulations governing billing and invoicing. Qualifications: Bachelor's degree in accounting, finance, or related field preferred. Proven experience in billing, invoicing, or accounts receivable role, preferably in the textiles industry. Proficiency in accounting software such as QuickBooks, SAP, or Oracle Financials. Strong attention to detail and accuracy in data entry and record keeping. Excellent communication and interpersonal skills. Ability to work effectively in a fast-paced environment and prioritize tasks. Familiarity with relevant laws and regulations governing billing and invoicing. Strong analytical and problem-solving skills. Ability to work independently as well as part of a team.