Job Description
We are looking for an experienced and responsible Admin Executive to join our team. The candidate will be responsible for handling day-to-day administrative activities, coordinating student-related processes, maintaining records, and supporting the management in administrative operations.
This is a management-coordinating role, so the candidate should be highly organized, professional, responsible, and capable of handling confidential information and tasks independently.
Key Responsibilities
Coordinate and arrange closing/final interviews for students with the concerned team/management.
Handle the student certificate updating and documentation process.
Coordinate and manage the examination process, including scheduling, documentation, and follow-ups.
Check and verify examination results and maintain accurate records.
Maintain and update student and administrative databases.
Prepare and maintain reports using Microsoft Excel and Word.
Ensure proper filing and documentation of administrative records.
Coordinate with students, staff, trainers, and management to ensure smooth completion of administrative processes.
Follow up on pending documents, certificates, examinations, and results.
Assist management with administrative coordination and reporting.
Handle day-to-day office administration and ensure tasks are completed on time.
Maintain confidentiality of student and organizational information.
Perform other administrative responsibilities assigned by management.
Requirements
Minimum 2 years of relevant experience in Administration.
Strong working knowledge of Microsoft Excel and Microsoft Word is mandatory.
Good documentation and record-keeping skills.
Excellent coordination and follow-up skills.
Good communication and interpersonal skills.
Ability to manage multiple tasks and meet deadlines.
Strong attention to detail and accuracy.
Professional attitude and ability to work closely with management.
Ability to work independently and take ownership of assigned responsibilities.
Preferred Candidate Profile
We are looking for someone who is:
Organized and systematic in their approach.
Responsible and dependable.
Proactive in following up on tasks.
Comfortable communicating with students, staff, and management.
Good at maintaining records and handling documentation.
Able to prioritize tasks and work efficiently under deadlines.