Office Assistant Job Opening in Malappuram

Administrative Support: Assist in various administrative tasks, including filing, data entry, and document preparation. Handle incoming and outgoing correspondence, including emails, phone calls, and mail. Office Organization: Maintain a clean and organized office environment. Monitor and replenish office supplies as needed. Reception and Guest Services: Greet visitors, answer phones, and direct inquiries to the appropriate personnel. Provide a positive and welcoming experience for clients, guests, and team members. Appointment Scheduling: Assist in scheduling appointments and meetings. Coordinate conference room bookings and prepare meeting spaces. Record Keeping: Maintain and update records, databases, and filing systems. Ensure accuracy and confidentiality of sensitive information. Coordination with Teams: Collaborate with different departments to facilitate communication and workflow. Assist in organizing team events and activities. Assistance to Management: Provide support to managers and executives as needed. Prepare reports, presentations, and other documents as assigned. Basic Bookkeeping: Assist with basic bookkeeping tasks, such as expense tracking and invoice processing. Work in coordination with the finance department as necessary. Task Prioritization: Prioritize and manage tasks efficiently to meet deadlines. Seek guidance from supervisors when clarification is needed. Qualifications: High school diploma or equivalent. Proven experience as an office assistant or in a similar administrative role is a plus. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Strong organizational and multitasking abilities. Excellent communication and interpersonal skills. Detail-oriented and able to maintain confidentiality. Positive attitude and willingness to take on various responsibilities. Ability to work independently and collaboratively in a team environment.