Billing Job Opening in Pathanapuram

We are currently seeking a diligent and detail-oriented Billing Specialist to join our team and ensure accurate and timely processing of invoices and payments. Job Description: 1. Invoice Generation and Processing: Generate and prepare invoices for products/services rendered to customers accurately and in a timely manner, ensuring compliance with billing policies, contract terms, and regulatory requirements. Review sales orders, contracts, and service agreements to verify billing details, pricing, discounts, and terms of payment before invoicing. 2. Billing Data Entry and Management: Enter billing data, such as customer information, sales orders, pricing, and quantities, into billing software or accounting systems accurately and efficiently. Maintain organized records of invoices, payments, and billing documents, ensuring proper documentation and filing for future reference and audit purposes. 3. Payment Processing and Reconciliation: Process customer payments received via various payment methods, including cash, checks, credit/debit cards, and electronic transfers, and apply payments to customer accounts accurately. Reconcile payments received with invoices issued, identifying discrepancies, resolving billing errors, and following up with customers or internal departments as needed to ensure timely payment reconciliation. 4. Customer Inquiries and Dispute Resolution: Respond to customer inquiries, billing disputes, and payment discrepancies promptly and professionally, providing explanations, resolving issues, and ensuring customer satisfaction. Collaborate with sales, customer service, and finance teams to address customer concerns, clarify billing discrepancies, and facilitate prompt resolution of billing-related issues. 5. Billing Reporting and Analysis: Generate and analyze billing reports, aging reports, and payment trends to track accounts receivable performance, identify overdue accounts, and prioritize collection efforts. Prepare periodic billing statements, account summaries, and financial reports for management review, providing insights and recommendations for improving billing processes and cash flow management. 6. Compliance and Regulatory Requirements: Ensure compliance with billing regulations, tax laws, and accounting standards, maintaining accurate and up-to-date records and documentation to support billing activities and financial reporting. Stay informed about changes in billing policies, regulations, and industry best practices, and implement updates and enhancements to billing processes as needed to ensure compliance and efficiency. Requirements: Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred. Proven work experience as a Billing Specialist, Billing Clerk, or similar role, with a strong understanding of billing processes, invoicing procedures, and financial transactions. Proficiency in billing software or accounting systems (e.g., QuickBooks, SAP, Oracle), with experience in data entry, invoice generation, and payment processing. Excellent numerical and analytical skills, with the ability to accurately calculate figures, reconcile accounts, and analyze billing data to identify trends and discrepancies. Strong attention to detail, organizational skills, and time management abilities, with the ability to prioritize tasks, meet deadlines, and work efficiently in a fast-paced environment. Effective communication and interpersonal skills, with the ability to interact professionally with customers, colleagues, and vendors, and resolve billing-related issues diplomatically. Proficiency in Microsoft Office applications (Excel, Word, Outlook) and familiarity with billing regulations, tax laws, and financial reporting requirements. Knowledge of billing and payment processing best practices, billing cycles, and collections procedures preferred. Ability to maintain confidentiality, integrity, and professionalism in handling sensitive financial information and customer data. Benefits: Competitive salary and benefits package Opportunities for career growth and advancement Supportive work environment with a focus on teamwork and collaboration Health insurance, retirement plans, and other employee benefits