Office Assistant Job Opening in Malappuram

As an Office Assistant in Melmuri, Kerala, you will play a vital role in supporting the administrative functions of the office. Your responsibilities will include performing clerical tasks, assisting with office operations, and providing support to staff and visitors. Your attention to detail, organizational skills, and ability to multitask will contribute to the efficient functioning of the office. Responsibilities: Administrative Support: Assist with day-to-day administrative tasks, such as filing, photocopying, scanning, and data entry. Prepare and maintain documents, records, and reports as directed by office management. Reception and Front Desk Duties: Greet visitors and guests in a friendly and professional manner. Answer incoming phone calls, screen and direct calls to the appropriate individuals or departments. Manage inquiries from customers, clients, and employees and provide information or assistance as needed. Office Organization and Maintenance: Ensure the office premises are clean, organized, and well-maintained at all times. Monitor and replenish office supplies, such as stationery, paper, and other consumables. Coordinate with vendors and suppliers for office maintenance, repairs, and purchases. Mail Handling and Correspondence: Sort, distribute, and process incoming and outgoing mail, packages, and deliveries. Assist with mailings, including preparing envelopes, labels, and postage as needed. Manage email correspondence, including responding to inquiries and forwarding messages to appropriate parties. Meeting and Event Support: Assist with scheduling meetings, appointments, and conference room bookings. Prepare meeting rooms, including setting up equipment, arranging seating, and providing refreshments. Take meeting minutes, notes, and action items, and distribute them to attendees as required. Document Management and Filing: Organize and maintain physical and electronic filing systems for easy retrieval of documents. Ensure confidentiality and security of sensitive information and records. Assistance to Office Staff: Provide administrative support to office staff, including assisting with projects, research, and other tasks as assigned. Collaborate with team members to ensure smooth operations and effective communication within the office. Requirements: Proven experience as an Office Assistant, Administrative Assistant, or similar role. Proficiency in using office equipment, such as computers, printers, scanners, and multi-line phone systems. Basic computer skills, including familiarity with email, word processing, and spreadsheet software. Excellent communication skills, both verbal and written, with a polite and professional demeanor. Strong organizational skills and attention to detail to manage multiple tasks and priorities efficiently. Ability to work independently with minimal supervision and as part of a team. Flexibility to adapt to changing priorities and work in a fast-paced environment. High school diploma or equivalent qualification is required; additional certification or training in office administration is a plus. This job description outlines the key responsibilities and qualifications required for an Office Assistant position in Melmuri, Kerala. Candidates with strong organizational skills, attention to detail, and a proactive approach to office support tasks will excel in this role.