Billing Job Opening in Kottayam

We are currently seeking a meticulous and detail-oriented individual to join our team as a Billing Clerk. This role is crucial in ensuring accurate billing processes and maintaining financial records. Job Description: The Billing Clerk will be responsible for processing invoices, managing billing inquiries, and maintaining accurate financial records. The ideal candidate will have strong numerical skills, attention to detail, and the ability to communicate effectively with customers and internal stakeholders. Responsibilities: Invoice Processing: Generate and process invoices for products/services rendered to customers accurately and in a timely manner. Verify billing information, including pricing, quantities, and discounts, to ensure accuracy. Billing Documentation: Prepare supporting documentation, such as purchase orders, delivery notes, and service agreements, to accompany invoices. Maintain organized records of billing documents for reference and audit purposes. Customer Communication: Respond to billing inquiries and resolve customer concerns or discrepancies regarding invoices. Provide explanations and clarification on billing matters in a professional and courteous manner. Payment Processing: Receive and record payments from customers, including cash, checks, credit/debit cards, and electronic transfers. Reconcile payments with invoices and update accounting records accordingly. Accounts Receivable Management: Monitor accounts receivable balances and follow up on overdue payments. Send reminders and statements to customers regarding outstanding invoices and payment deadlines. Billing Software Operation: Utilize billing software and accounting systems to input billing data, generate invoices, and produce reports. Ensure the accuracy and integrity of data entered into the system. Reporting: Prepare regular reports on billing activities, including invoice status, payment collections, and accounts receivable aging. Provide insights and analysis to management on billing trends and outstanding balances. Compliance: Adhere to billing policies, procedures, and regulatory requirements governing billing and invoicing practices. Ensure compliance with tax regulations, billing standards, and company policies. Collaboration: Coordinate with internal departments, such as sales, customer service, and finance, to resolve billing issues and address customer inquiries effectively. Communicate with external stakeholders, such as vendors and clients, as needed. Process Improvement: Identify opportunities to streamline billing processes, improve efficiency, and enhance accuracy. Recommend and implement changes to billing procedures to optimize workflow and reduce errors. Qualifications: Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred. Proven experience in billing, invoicing, or accounts receivable roles, preferably in a corporate or commercial setting. Strong numerical aptitude and attention to detail, with the ability to perform accurate calculations and reconcile financial data. Proficiency in using billing software, accounting systems, and Microsoft Office applications, particularly Excel. Excellent communication skills, both verbal and written, with the ability to interact professionally with customers and colleagues. Organizational skills and the ability to prioritize tasks effectively in a fast-paced environment. Problem-solving abilities and the capacity to resolve billing discrepancies and customer inquiries promptly. Knowledge of billing regulations, tax laws, and accounting principles. Integrity, reliability, and discretion in handling sensitive financial information. Flexibility to work evenings, weekends, and overtime as needed to meet deadlines and workload demands.