Office Staff Job Opening in Thiruvananthapuram

We are currently seeking dedicated and organized individuals to join our team as Office Staff in Trivandrum. The Office Staff will play a crucial role in ensuring the smooth and efficient operation of our office by performing various administrative and clerical tasks. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. Key Responsibilities: Greet visitors and clients in a professional and courteous manner, and direct them to the appropriate personnel or department. Answer incoming calls, take messages, and route calls to the appropriate individuals. Respond to inquiries and provide information to clients, customers, and employees, both in person and over the phone. Assist with scheduling appointments, meetings, and conference rooms as needed. Perform clerical duties such as filing, photocopying, scanning, and faxing documents. Handle incoming and outgoing mail, including sorting, distributing, and processing packages and correspondence. Maintain office supplies inventory by checking stock levels, anticipating needs, and placing orders as necessary. Assist with basic accounting tasks such as processing invoices, expense reports, and petty cash transactions. Coordinate travel arrangements and accommodations for employees as requested. Assist with organizing and coordinating office events, meetings, and conferences. Ensure the cleanliness and tidiness of the office space, including common areas and conference rooms. Follow office policies and procedures to ensure compliance with organizational standards and regulations. Assist other departments with administrative tasks and projects as needed. Qualifications: High school diploma or equivalent. Additional education or certification in office administration is a plus. Proven experience (X years) working in an office environment performing administrative or clerical duties. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office software. Excellent communication skills, both verbal and written, with the ability to interact professionally with clients and colleagues. Strong organizational skills and attention to detail. Ability to prioritize tasks and manage time effectively in a fast-paced environment. Professional demeanor and customer service-oriented attitude. Ability to work independently with minimal supervision as well as collaboratively as part of a team. Familiarity with office equipment such as printers, scanners, and fax machines. Fluency in English and Malayalam. Knowledge of other languages is an advantage but not required. This job description outlines the primary responsibilities and qualifications required for the Office Staff position in Trivandrum. Additional duties may be assigned based on business needs.